Employment Opportunities

The Loyola Notre Dame Library (LNDL), located in northern Baltimore City, is a member of the University System of Maryland and Affiliated Institutions (USMAI) and serves Loyola University Maryland and Notre Dame of Maryland University. The library serves as an integral part of the campuses by providing information services and resources to support the academic programs and educational concerns of the two institutions. Loyola University Maryland, a member of the Association of Jesuit Colleges and Universities, is recognized for excellence in teaching and learning and Notre Dame of Maryland University is a leader in the education of women and non-traditional students. The Library serves a total student population of 5,819 FTE that includes 4,529 FTE at Loyola and 1,290 FTE at Notre Dame.

The Library offers an excellent benefits package that includes medical, access to dental, life, and disability insurance, as well as TIAA retirement. Successful candidates will be subject to a pre‐employment background check. Beyond meeting fully its legal obligations for non-discrimination, the Loyola Notre Dame Library is committed to building a diverse and inclusive community where members from all backgrounds can live, learn, and thrive. Candidates must be able to provide proof of eligibility to work in USA. No Visa sponsorship is offered.

The Loyola Notre Dame Library is dedicated to the safety of our staff and our surrounding communities. As part of that commitment, LNDL requires all staff to be vaccinated against COVID. As a prospective and new employee at LNDL, you will be required to comply with the Library’s vaccination protocol. Proof of full vaccination will be required before the start of employment in order to work at the Library. LNDL provides reasonable accommodations, absent undue hardship, to qualified individuals with disabilities that enable them to perform their job duties as well as employees with sincerely held religious beliefs, observances, or practices that conflict with getting vaccinated. Reasonable accommodation may include appropriate adjustment or modifications of employer policies, including the Mandatory Vaccination Policy. 

The Loyola Notre Dame Library is an equal opportunity employer and does not discriminate on the basis of race, color, national and ethnic origin, religion, sex, sexual orientation, disability, or age.

Employment Opportunities at LNDL

Access Services Evening Student Supervisor - 1 position - Alternate
Access Services Evening Student Supervisor - 2 positions
Administrative Operations Manager

Access Services Evening Student Supervisor – 1 position - Alternate

The Access Services unit of the Loyola Notre Dame Library seeks to fill one Evening Student Supervisor-Alternate position for the Fall 2021 semester. The alternate will be called in on an as needed basis when regularly scheduled Evening Student Supervisors are not available. The alternate will manage the Library’s Help Desk, supervise student workers, provide high quality customer service, and troubleshoot technology in the absence of a regularly scheduled supervisor. This position is open to rising junior and senior undergraduate students from Loyola University of Maryland or Notre Dame of Maryland University. Graduate students may also be considered. This position may be extended through Spring 2022 if funding permits. 

You may be scheduled to work a shift during the following times:
Mondays through Thursdays, 4 p.m. to Midnight
Sundays, Noon to Midnight

During exam periods and inclement weather, the Access Services Student Supervisor/Alternate may be contacted to assist with the Library’s operations. Shift changes will be made in consultation with the Access Services Librarian.

Position responsibilities:

  • Supervises library operations during assigned evening shift.
  • Supervises student workers.
  • Provides courteous directional, informational, and basic reference assistance to users in person, on the phone, and via email; refers research questions to librarians as needed.
  • Uses the integrated library system (Aleph) to check out, check in, and place holds on materials for students and faculty. Performs advanced functions in Aleph when appropriate.
  • Troubleshoots minor problems with building technology, including computers and scanners. Refers copier and printer issues to designated contacts at each university.
  • Completes data collection to document workflow as directed.
  • Performs other duties and special projects as assigned.

Required Qualifications:

  • Must have completed two years of undergraduate classes and must be currently enrolled as a student at Loyola University Maryland or Notre Dame of Maryland University.
  • Excellent interpersonal and communication skills, both written and oral, with a focus on commitment to delivering high quality customer service.
  • Strong organizational skills and ability to work independently with little supervision.
  • Demonstrated proficiency in use of email systems, Internet web browsers, and desktop office applications including Microsoft Office products.
  • Ability to work with frequent interruptions.
  • Ability to adapt well to changes in policies, procedures, and technology.
  • Ability to move and/or lift up to 40 lbs. with or without accommodation.

Preferred Qualifications:

  • Demonstrated ability to supervise others.
  • Experience providing high quality customer service in an academic library.
  • Experience supporting technology equipment.

Application Procedures:

Review of applications will begin immediately and the position will remain open until filled. Please submit electronically a resume, cover letter, and a list of three (3) work-related references with “Access Services Evening Student Supervisor-Alternate” in the subject line to Amanda Kramer, Access Services Librarian: akramer2@loyola.edu.

Access Services Evening Student Supervisor – 2 positions

The Access Services unit of the Loyola Notre Dame Library seeks to fill 2 Evening Student Supervisor positions for the Fall 2021 semester. The Student Supervisor will manage the Library’s Help Desk, supervise student workers, provide high quality customer service, and troubleshoot technology in the absence of a regularly scheduled supervisor. These positions are open to rising junior and senior undergraduate students from Loyola University Maryland or Notre Dame of Maryland University. Graduate students may also be considered.  These positions may be extended through Spring and Summer of 2022 if funding permits. 
The following shifts are available:
Sundays through Thursdays, 4 p.m. to 8 p.m.
Sundays through Thursdays, 8 p.m. to Midnight
During exam periods and inclement weather, the Access Services Student Supervisor may be contacted to assist with the Library’s operations. Shift changes will be made in consultation with the Access Services Librarian.

Position responsibilities:

  • Supervises library operations during assigned evening shift.
  • Supervises student workers.
  • Provides courteous directional, informational, and basic reference assistance to users in person, on the phone, and via email; refers research questions to librarians as needed.
  • Uses the integrated library system (Aleph) to check out, check in, and place holds on materials for students and faculty. Performs advanced functions in Aleph when appropriate.
  • Troubleshoots minor problems with building technology, including computers and scanners. Refers copier and printer issues to designated contacts at each university.
  • Completes data collection to document workflow as directed.
  • Performs other duties and special projects as assigned.

Required Qualifications:

  • Must have completed two years of undergraduate classes and must be currently enrolled as a student at Loyola University Maryland or Notre Dame of Maryland University.
  • Excellent interpersonal and communication skills, both written and oral, with a focus on commitment to delivering high quality customer service.
  • Strong organizational skills and ability to work independently with little supervision.
  • Demonstrated proficiency in use of email systems, Internet web browsers, and desktop office applications including Microsoft Office products.
  • Ability to work with frequent interruptions.
  • Ability to adapt well to changes in policies, procedures, and technology.
  • Ability to move and/or lift up to 40 lbs. with or without accommodation.

Preferred Qualifications:

  • Demonstrated ability to supervise others.
  • Experience providing high quality customer service in an academic library.
  • Experience supporting technology equipment.

Application Procedures:

Review of applications will begin immediately and the position will remain open until filled. Please submit electronically a resume, cover letter, and a list of three (3) work-related references with “Access Services Evening Student Supervisor” in the subject line to Amanda Kramer, Access Services Librarian: akramer2@loyola.edu.

Administrative Operations Manager

The Loyola Notre Dame Library (LNDL) seeks an enthusiastic, forward thinking administrative services manager to lead the Library’s human resources, financial management and facilities management functions while overseeing the day-to-day administrative operations in a unique and innovative organization. The Administrative Operations Manager reports to the Library Director and partners closely with relevant units on the campuses of Loyola University Maryland and Notre Dame of Maryland University, outside service providers and library staff to provide the necessary support to ensure accurate business and financial management of the Library. 

The successful candidate possesses excellent analytical and organizational skills, anticipates and adapts to change in the business environment, is customer service oriented, is an effective and proactive communicator, and is committed to operationalizing diversity, equity, and inclusion in their work. This position will supervise the Library’s Administrative Operations Coordinator and enable effective administrative support of the Library’s Finance Committee and Board of Trustees.

Position Responsibilities:

  • Manage, continuously improve, and oversee the day-to-day administrative operations of the Library including but not limited to the following:
    • Human Resources:
      • Manage the recruitment and on-boarding of new employees.
      • Support day-to-day operations in alignment with internal policies and in consultation with the Library’s HR consultant;
      • Administer employee benefits programs in partnership with Notre Dame of Maryland University’s HR department and the Library’s HR and retirement services consultants;
      • Oversee the employee communication portal, administer staff development funding, and maintain administrative records.
    • Financial Management:
      •  Support the Library’s accounting consultant in managing the budget lifecycle including budget planning and reporting, preparing for the auditors, support for the Library’s Finance Committee, approving bill payments and payroll, and completing other banking tasks as assigned.
      • Manage annual and multi-year insurance renewal processes with the Library’s insurance brokers to ensure timely and comprehensive coverage and oversee claim administration.
    • Facilities Management:
      • Partner with Loyola University Maryland’s facilities department to oversee and coordinate day-to-day operational and capital projects for the Library’s building with vendors and campus staff;
      • Prepare an annual building capital project list in collaboration with both schools’ facilities departments and in consultation with the Library’s accountant to identify priorities to the Library’s Finance Committee and Board of Trustees;
      • Works in partnership with Library units to communicate the status of ongoing projects and operations.
  • Continuously monitor and improve administrative processes, provide oversight, and complete compliance training with staff to promote adherence to internal policies and procedures and ensure compliance with external regulations;
  • Supervise the Administrative Operations Coordinator;
  • Provide administrative support and act as the recording secretary to the Library’s Finance Committee and Board of Trustees;
  • Support the Library’s senior leadership team with strategic planning by providing administrative operations advice collaboratively;
  • Engage in regular professional development activities;
  • Other duties as assigned.

Required Qualifications:

  • Bachelor’s degree;
  • 5 years minimum experience related to the position;
  • Excellent analytical and organizational skills with the ability to anticipate change in the business environment and proactively adapt administrative operations;
  • Demonstrated sound judgement in handling confidential matters;
  • Demonstrated commitment to diversity, equity and inclusion;
  • Demonstrated effective oral, written, and interpersonal communication skills;
  • Proven ability to take initiative, prioritize work to meet deadlines, manage projects, facilitate change, and work independently and collaboratively to thrive in a dynamic work environment;
  • Proficiency with standard desktop tools and business applications;
  • Demonstrated commitment to professional development.

Preferred Qualifications:

  • Advanced degree related to the position;
  • 2+ years of higher education experience related to the position;
  • 2+ years of human resources experience;
  • Supervisory experience leading, coaching, and developing full-time staff.

Application Procedures:

Review of applications will begin immediately, and the position will remain open until filled. Please submit electronically a resume, cover letter, and a list of three (3) work-related references with “Administrative Operations Manager” in the subject line to Briana Marine, Administrative Operations Coordinator: bmarine@loyola.edu.

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