Water Main Break on Winston Access to/from the library parking lot will be via the end of Notre Dame Lane through the dormitory parking lot until repair is finished.

Employment Opportunities

The Loyola Notre Dame Library, located in northern Baltimore City, is a member of the University System of Maryland and Affiliated Institutions and serves Loyola University Maryland and Notre Dame of Maryland University. The library serves as an integral part of the campuses by providing information services and resources to support the academic programs and educational concerns of the two institutions. Loyola University Maryland, a member of the Association of Jesuit Colleges and Universities, is recognized for excellence in teaching and learning. Notre Dame of Maryland University is a leader in the education of women and non-traditional students. The Library serves a student population of 6,100 FTE.
The Library offers an excellent benefit package that includes medical, access to dental, life, disability insurance, and TIAA‐CREF retirement. Librarians also receive support for professional development. Successful candidates will be subject to a pre‐employment background check.
The Loyola Notre Dame Library is an equal opportunity employer and does not discriminate on the basis of race, color, national and ethnic origin, religion, sex, sexual orientation, disability, or age.

Employment Opportunities at LNDL

Administrative Operations Coordinator

Archives and Special Collections Paid Internship

Collections Assistant

Late Night Help Desk Assistant

 

Administrative Operations Coordinator

The Loyola Notre Dame Library is looking for an enthusiastic, forward-thinking individual to join our Library Administration Department as the Administrative Operations Coordinator. Reporting to the Library Director, the Administrative Operations Coordinator is responsible for providing front line administrative and clerical support for the Library’s Board of Trustees and Finance Committee, Director and Administrative Office. This position requires excellent communication and collaboration skills to work with campus partners and Library staff across departments to ensure the day-to-day administrative operational efficiency and effectiveness. The successful candidate provides confidential administrative support, oversees administrative office operations, assists with human resources and basic financial operations, and works collaboratively with others to complete Library-wide projects and assignments on a timely basis with high quality.

Position Responsibilities:

  • Provides confidential administrative support to the Library’s Board of Trustees and Finance Committee, Director, Associate Director and Assistant Director including scheduling and coordinating meetings and Library wide events, managing professional calendars, directing face-to-face, phone, and e-mail inquiries of visitors, campus partners, and staff, and facilitating internal and external communications;
  • Prepares and edits formal documents, including a wide variety of correspondence, memoranda, presentations, spreadsheets, minutes and other documents;
  • Ensures Administrative Office equipment, materials and space are used efficiently and effectively including maintaining confidential print and electronic records and files, ordering supplies, and working with vendors;
  • Assists with day-to-day human resources and basic financial operations including managing administrative functions associated with the Library’s staff recruitment, on-boarding, timekeeping and payroll processes;
  • May supervise student workers;
  • Performs routine and special project work, and other duties as assigned.

Required Qualifications:

  • Bachelor’s degree or equivalent experience;
  • 2+ years of demonstrated experience providing confidential administrative support to executive leadership in an administrative office;
  • Excellent oral, written and interpersonal communication skills, with a focus on building effective relationships with internal and external stakeholders;
  • Ability to maintain confidentiality and handle sensitive matters with tact, discretion and trust;
  • Ability to plan, organize, prioritize and execute multiple and continuing assignments with general instructions;
  • Demonstrated proficiency in use of email systems, internet web browsers, and desktop office applications including Microsoft Office products;
  • Demonstrated ability to work accurately and with attention to detail;
  • Proven ability to adapt, understand, interpret and explain Library policies in specific areas of responsibilities;
  • Ability to lift up to 25 pounds, with or without accommodation, in support of LNDL projects and events.

Preferred Qualifications:

  • Experience providing administrative support in an academic environment; •    Demonstrated ability to learn and use technology effectively;
  • Ability to learn and operate a variety of common computing applications and specialized software applications including but not limited to 25 Live, Time Clock Plus, and Handshake;
  • Demonstrated experience supporting human resources administrative activities and basic financial operations.

About the Library:

The Loyola Notre Dame Library, located in northern Baltimore City, is a member of the University System of Maryland and Affiliated Institutions (USMAI) and serves two universities: Loyola University Maryland and Notre Dame of Maryland University. The Library serves as an integral part of the campuses by providing information services and resources to support the academic programs and educational concerns of the two institutions. Loyola University Maryland, a member of the Association of Jesuit Colleges and Universities, is recognized for excellence in teaching and learning while Notre Dame of Maryland University is a leader in the education of women and non-traditional students. The Library serves a student population of 6,100 FTE.

The Library offers an excellent benefits package that includes medical, access to dental, life, and disability insurance, as well as TIAA retirement. Successful candidates will be subject to a pre‐employment background check.

The Loyola Notre Dame Library is an equal opportunity employer and does not discriminate on the basis of race, color, national and ethnic origin, religion, sex, sexual orientation, disability, or age.

Application Procedures: Review of applications will begin immediately and the position will remain open until filled. Please submit electronically a resume, cover letter, and a list of three (3) work-related references with “Administrative Operations Coordinator” in the subject line to Briana Marine at bmarine@loyola.edu.

Note: Applicants should provide examples in their resume that demonstrate they meet the position's required and preferred qualifications.

 

Archives and Special Collections Paid Internship (10-19.5 hours per week)

Working in the Archives and Special Collections department of Loyola Notre Dame Library (LNDL) under the mentorship and supervision of LNDL archivists, the Archives and Special Collections Intern will participate in accessioning, arranging, describing, and managing archival collections. The Intern will also have the opportunity to participate in other activities of the department, including public services, environmental monitoring, management of the rare book collection, and outreach initiatives.

Position Responsibilities:

  • Assess collections, create processing plans, and process collections in consultation with LNDL archivists
  • Create finding aids with ArchivesSpace, utilizing best practices established by the department
  • Participate in public services duties, such as monitoring the reading room or responding to reference inquiries
  • Participate in outreach activities, such as promotion of the Archives via social media and the library website
  • Assist in gathering, reporting, and analyzing data from environmental monitoring systems
  • Assist in the management of the rare book collection

Required Qualifications:

  • Graduate student or recent graduate of a master’s program in library and information sciences or public history with coursework in archives
  • Excellent interpersonal and communication skills with a commitment to delivering high quality customer service
  • Demonstrated ability to work accurately with attention to detail
  • Ability to work independently and collaboratively to achieve objectives
  • Proficiency in use of the Microsoft Windows operating system, especially Word and Excel
  • Knowledge of archival standards and practices through education and/or work experience

Schedule and Compensation:

This internship is for 10-19.5 hours per week. Work may begin in the summer, and no later than the start of the fall semester. Compensation is $16-$20/hour, depending on experience. Extension into the spring semester is possible depending on the number of hours worked in the fall.

About the Library:

The Loyola Notre Dame Library, located in northern Baltimore City serves Loyola University Maryland and Notre Dame of Maryland University. It is a member of the University System of Maryland and Affiliated Institutions (USMAI). The library serves as an integral part of the campuses by providing information services and resources to support the academic programs and educational concerns of the two institutions. Loyola University Maryland, a member of the Association of Jesuit Colleges and Universities, is recognized for excellence in teaching and learning. Notre Dame of Maryland University is a leader in the education of women and non-traditional students. The Library serves a student population of approximately 6,100 FTE.

The Loyola Notre Dame Library is an equal opportunity employer and does not discriminate on the basis of race, color, national and ethnic origin, religion, sex, sexual orientation, disability, or age.

Application Procedures: Review of applications will begin immediately and the position will remain open until filled. Applicants should provide examples in their resume and cover letter that demonstrate they meet the position requirements. Please submit electronically a resume, a cover letter, and a list of three (3) references with “Archives and Special Collections Intern” in the subject line to Jenny Kinniff, Head of Archives and Special Collections, at jkinniff@loyola.edu.

 

Collections Assistant

The Loyola Notre Dame Library (LNDL) seeks a collaborative and organized self-starter to join the Collections and Access Services Department which includes Acquisitions and Cataloging. Duties include purchasing, receiving, and cataloging library materials along with coordinating projects. This position requires excellent communication and collaboration across library units to make material available and discoverable in support of our patrons’ teaching, learning, and research needs. The successful candidate will report to the Acquisitions and Resource Management Librarian.

Position Responsibilities:

  • Places, records, and tracks orders of material in integrated library management system;
  • Manages print journal and book series subscriptions;
  • Receives and pays invoices, conducting regular reconciliation tasks to ensure record accuracy;
  • Manages receipt of library content purchases and transfers to other units for processing;
  • Performs copy cataloging as assigned;
  • Participates in gathering usage statistics and performing data analysis;
  • Coordinates unit projects for timely and accurate completion, including but not limited to
  • Transition to automated book purchasing service (GOBI);
    • Review, analysis, and cleanup of book series subscriptions; and
    • Journal and book stacks collection refresh;
    • Assists in managing student worker assignments;
  • Communicates with vendors to investigate and resolve issues;
  • Performs other duties as assigned.

Required Qualifications:

  • Bachelor’s degree;
  • Demonstrated ability to work quickly, accurately, and with attention to detail;
  • Ability to manage multiple workflows and projects;
  • Ability to work both independently and collaboratively to achieve objectives;
  • Strong commitment to user-focused customer service;
  • Excellent oral, written, and interpersonal communication skills;
  • Proficiency in Microsoft Windows operating system and Microsoft Office;
  • Ability to lift 40 pounds, with or without accommodation.

Preferred Qualifications:

  • Academic library experience;
  • Working knowledge of Aleph or other integrated library system;
  • Working knowledge of Microsoft Excel formulas and pivot tables;
  • Experience processing invoices and working within budget limits;
  • Understanding of bibliographic, holdings, and item records for materials in multiple formats;
  • Project management experience;
  • Supervisory experience;
  • Knowledge of patterns of serial publication.
     

About the Library:

The Loyola Notre Dame Library, located in northern Baltimore City serves Loyola University Maryland and Notre Dame of Maryland University. It is a member of the University System of Maryland and Affiliated Institutions (USMAI). The library serves as an integral part of the campuses by providing information services and resources to support the academic programs and educational concerns of the two institutions. Loyola University Maryland, a member of the Association of Jesuit Colleges and Universities, is recognized for excellence in teaching and learning. Notre Dame of Maryland University is a leader in the education of women and non-traditional students. The Library serves a student population of approximately 6,100 FTE.

The Library offers an excellent benefits package that includes medical, access to dental, life, disability insurance, and TIAA retirement. Librarians also receive support for professional development. Successful candidates will be subject to a pre‐employment background check.

The Loyola Notre Dame Library is an equal opportunity employer and does not discriminate on the basis of race, color, national and ethnic origin, religion, sex, sexual orientation, disability, or age.

Application Procedures: Review of applications will begin immediately and the position will remain open until filled. Please submit electronically a resume, a cover letter, and a list of three (3) work-related references with “Collections Assistant” in the subject line to Briana Marine, Administrative Operations Coordinator, at bmarine@loyola.edu.

Note: Applicants should provide examples in their resume that demonstrate they meet the position's required and preferred qualifications.

 

Late Night Help Desk Assistant

The Loyola Notre Dame Library is seeking:

  • 1 graduate student to work 2-3 late evening shifts at the Library’s Help Desk
  • 1 graduate student to serve as an alternate, covering late evening shifts if needed

Hours: 11:00 PM to 2:00 AM (6-9 hours per week)

Duties include checking books in and out, handling reserves, taking telephone calls, registering new borrowers, giving directions, providing basic reference support, and other duties as assigned. Both positions may serve as substitutes for other evening or late night shifts.

Both positions are available during Fall semester 2019 and Spring semester 2020, with possibility of renewal.

To apply contact Amanda Kramer, Access Services Librarian akramer2@loyola.edu or call 410-617-6821.


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